FAQ – Frequently Asked Questions
Below you will find answers to frequently asked questions. The questions concern, among other things, space rentals, additional orders for exhibitors, ID cards, electricity in the stands, and cleaning of the stands.
Didn’t find the answer to your questions? Please contact uiva@finnboat.fi.
What is Uiva Flytande?
The largest floating boat show in the Nordic countries, organized since 1978 by the Finnish Marine Industry Association Finnboat.
The 2025 Exhibition will be held on August 14-17. Register by January 6 2025 and secure the best prices! Early Bird offer ends 31.3.2025.
Important dates
The exhibitor has the right to reserve previous year’s exhibition stand when registering on 31st of March 2025 the latest. Early Bird offer ends 31st of March 2025.
Allocation of stands and berths begins 1.4.2025. Space confirmations are sent during JUNE.
Space rent (tents and open land spaces) due date 30.6.2025.
Space rent (moorings) due date 17.7.2025.
Last date for additional orders 31.7.2025 (exhibitor passes, customers invitations, rental furniture, electricity).
Constructions of exhibition stands begins 13.8.2025. Dismantling of exhibition stands begins after closing if the show 17.8.2025.
Booking costs
Payment of booking costs
Exhibitors must pay their booking costs for tents and open land space by 30 June 2025, and for the moorings by 17 July 2025 to participate in the Exhibition.
Booking costs will be invoiced in full in advance. If the Exhibitor has not paid the rent by the due date, the Organiser has the right to make the reserved space available to others without notice.
How do I know if I can register as an exhibitor?
The exhibition is open for new products available for sale or made to order on a professional basis as well as for those who offer services for boaters. The exhibition is open for boat builders and boating product manufacturers, their authorised representatives and industry-related authorities, associations, and publications.
Only products approved in advance by the Organiser may be exhibited. The Organiser reserves the right to reject registrations to the event submitted by exhibitors. If necessary, the Exhibitor will confirm the suitability of their products for the Exhibition in writing in advance before filling in the registration form.
Placement of stands and boats
The Organiser will determine the ultimate location of the boats/stands.
The placement decisions are made considering, as well as possible, the Exhibitor’s wishes regarding the location of the stand, size of stand, time of reservation, duration of the Exhibitor’s customer relationship with the Organiser and suitability of the stand and the products for a given section of the exhibition area.
The Organiser reserves the right to limit the number and size of exhibition boats registered by the Exhibitor and the size of the exhibition tent/stand due to possible space constraints.
Cancellation of participation
Exhibitors have the right to cancel their participation in writing.
For any bookings cancelled by 30 June 2025, the Organiser will charge the exhibitor for 25% of all expenses arising from orders placed to the Organiser by the Exhibitor.
For any bookings cancelled on or after 1 July 2025, the Organiser will charge the Exhibitor for the full amount of the expenses arising from orders placed to the Organiser by the Exhibitor. The registration- and media fee must always be paid in full.
Non-cancellation of participation
Failure to pay the booking costs or not showing up at the Exhibition is not a valid cancellation.
If the Exhibitor has not exercised their written right of cancellation mentioned in section 8 of the Terms of Participation and fails to appear at the exhibition, the Organiser will collect all costs incurred by the Exhibitor in full.
Sub-exhibitor, what is that?
A sub-exhibitor can be, for example, a manufacturer’s reseller or a partner company (or other partner organization) of a company that has already registered for the exhibition.
Sub-exhibitors only pay the registration and media fee for participating which guarantees visibility in the exhibition catalog.
If you are unsure whether you are fit to be a sub-exhibitor or want more information, send mail to: uiva@finnboat.fi.
Set-up and construction of exhibition stands, schedule (tents and land stands)
Exhibitors may begin setting up their stands on Wednesday 13 August at 9.00 am.
The stands etc. must be completed and ready on Thursday 14 August by 10.00 am.
Exhibitors may begin dismantling their stands on Sunday 17 August after 6.00 pm.
The stands must be dismantled no later than Monday 18 August by 2.00 pm. Note: Exhibitors are not allowed to bring their own tents to the exhibition area. Any fixed structures are subject to the organiser’s prior approval.
Exhibition tent dimensions
One exhibition tent is 12m2 (width 3 metres, depth 4 metres).
One big exhibition tent is 20m2 (width 5 metres, depth 4 metres).
What accessories are included in the tent?
The Exhibition tents have a roof, back sides, and a sealable front section.
The corner stands also have a sealable end section. Plastic floor element and carpet can be ordered to the 12sqm exhibition tents, packet price 162 EUR /12m2 tent (13,50€ / m2)
Plastic floor element can be ordered to the 20sqm exhibition tents, price 200 EUR/20m2 tent (10€ / m2).
Fascia board for tents, at a price of € 105.00 / pcs. All prices are subject to current VAT.
All accessories can be ordered at info@messunet.fi. Orders no later than July 31, 2025.
Show boats
The boats presented at the show must be new or in equivalent condition if they have already been handed over to the 1st customer.
Show boats must be clean and kept clean throughout the show. Every boat must have a display plate. The plate must be kept in the boat and not on the pier.
The Exhibitors themselves must attach the display plate to each boat. Exhibition boats must not be taken out of berths during the Exhibition (excl. The official Exhibition test sailings and drives).
When can boats be brought in to the exhibition area?
Exhibitors may begin bringing in their boats on Wednesday 13 August at 9.00 am (guided reception of boats will end at 8.00 pm that day).
The stands etc. must be completed and ready on Thursday 14 August by 10.00 am.
The boats must be removed no later than Monday 18 August by 12.00 am.
If exhibitors wish to bring their boats to HSK’s marina before the time specified or leave them there after the time specified, this must be agreed on separately with HSK’s Harbour Master ( tel. 0400 329 955).
Test sailings and test drives
Test sailing and test drives will take place before and after opening times each day during the show and thereafter when the show is over. PLEASE NOTE that for security reasons test drives with boats up to 7 meter in length should be done to the North from the show area towards Lauttasaari bridge. Test drives with boats bigger than 7 m should be done to the South from the show area.
Invitation to a test drive or a test sail
You will find the invitation form on the For exhibitors page. The form must be given to every show visitor invited for a test drive.
Invited guests must absolutely have a completed invitation form with them when moving around the exhibition site outside opening hours and it must be presented at the gate when arriving for the test drive. We request that every exhibitor prints out the required number of invitation forms.
Exhibitors’ ID cards
Exhibitors will be provided exhibitor passes that entitle their holders for free access to the exhibition area during the exhibition. The exhibitor passes are intended for personal use and not for persons under 16 years.
The pass must be kept on view on the premises of the show. The exhibitor pass is also valid on the official construction and dismantling days of the Exhibition (August 13 and August 18). Exhibitors pick up all ID cards from the exhibition info tent when arriving to the exhibition.
The stand number and the person’s name and company will be recorded on the exhibitor’s identity card. Thereafter, a passport photo (2 x 2,5 cm) is to be attached on the space reserved for it. Every card holder should attach the photo to the identity card using the laminated sticker.
NB! The sticker must not be reopened. Please therefore ensure that you have written all the required information on the card before applying the sticker!
How many ID cards are included in my booking
Exhibitors get two free exhibitor passes for one boat they moor in the exhibition and furthermore (from boat number two onwards) 1 pass / boat.
For stands and exhibition tents, free exhibitor passes will be provided as follows: Stands smaller than 14 m2 = 2 exhibitor passes Stands between 15 – 24 m2 = 4 exhibitor passes Stands between 25 – 50 m2 = 6 exhibitor passes
Stands larger than 50 m2 = 10 exhibitor passes Sub-exhibitor = 1 exhibitor pass. A cost of 13 euros (Current Value-added tax is added to the price) will be charged for each additional exhibitor pass ordered.
The distribution of advertising materials, broschures, flyers etc.
Distributing flyers, brochures, flyers, etc. in the Exhibition area outside the company’s own stand is strictly prohibited. Large outdoor advertisements, roll-ups and flags / pennants may be affixed to your own stand, but may not be affixed to fixed pier structures, tent structures or concrete weights.
Adverts on piers must not block the passage of persons nor may they in any way disturb or cover neighboring exhibition stands. The Exhibitor ensures the fire and weather safety, as well as the correct attachment of the banners, roll-ups, etc. used in their exhibition stand. The Organiser has the right to remove advertisements and brochures that it considers dangerous or harmful.
Transportation of goods and cleaning up
The Exhibitors shall deliver their goods and materials to and from the exhibition site at their own cost. The Organiser shall not assume responsibility for any receipt, unloading, storage or dispatch of Exhibitors’ goods or materials, whether before, during or after the exhibition.
Helsingfors Segelklubb HSK ry is responsible for the daily general cleaning of the exhibition area and the emptying of the rubbish bins. The Exhibitor sorts the rubbish, unloads / flattens the cardboard boxes, and uses the rubbish and recycling bins found in the area. Garbage / waste is not left outside the containers.
The Exhibitor will notify the Organiser if the rubbish / waste bins are full so that the bins can be emptied. The Exhibition stand areas are to be tidied up by the Exhibitors before the beginning of the Exhibition and cleaned up after the Exhibition.
Every Exhibitor is responsible for cleaning up their stands during the Exhibition; additional fee for transporting the left behind materials and rubbish from the stands and Exhibition area will be assigned by Helsingfors Segelklubb ry.
Getting around in the exhibition area and loading and unloading of goods
Upon arrival at the Exhibition area, the Exhibitor’s Pass must be presented at the entrance gate and must be always kept on display when moving around the Exhibition area. The Exhibitor’s Pass is only officially when filled in and provided with a picture.
Under no circumstances may the Exhibitor’s Pass be transferred / handed over to another. Exhibitors must notify the Organiser without delay if their identity card is lost or stolen. If suppliers, builders, etc. subcontractors do not have an identity card in use, the Exhibitor must collect the person at the entrance gate of the Exhibition and / or arrange for the entrant to carry documents (eg bill of lading, order list) showing the exhibitor company, the stand number and contact person, and the telephone number.
Under no circumstances may goods be delivered to the area or Exhibition stand by car during the opening hours of the Exhibition. During the opening hours of the Exhibition, any deliveries to the exhibition stand must be made by hand / walking. Driving a car to the exhibition area for loading and unloading goods is allowed daily only before and after the Exhibition opening hours. Cars must leave the show area no later than 30 minutes each show day.
When driving in the area, follow the instructions of traffic controllers and adhere safe driving speeds. The speed limit in the Exhibition area is 20 km / h and the restriction is valid throughout the exhibition (including construction and dismantling days).
Exhibition guests who are invited to test sailings or drives by the Exhibitor, outside the opening hours of the Exhibition, must carry a completed test drive invitation form when moving around in the Exhibition area and present the invitation at the gate when entering and upon request to the area guards and / or security guards. The Exhibitor may not overnight in the boat without prior written notice to the Organiser. Other overnight stays in the area are strictly prohibited.
Parking area for the exhibitors
Parking area for the exhibitors is situated by the yacht club Sindbad at Meripuistotie on a marked space and also at Oy Maritim Ab:s lower yard at the end of the street Veneentekijäntie.
Parking in these areas is only permitted with the relevant parking permit. Each company participating in the exhibition will order the number of P-permits required when registering. The permit entitles to parking a car or a trailer in the area. The order amount of parking permits is limited.
The parking areas for exhibitors are open on from Thursday to Saturday from 10 to 20 and on Sunday from 10 to 19. The areas are guarded during opening hours.
Restaurant discounts for exhibitors
Uiva Flytande service providers offer exhibitors a 20% discount for meals. Discount is granted when presenting the exhibitor’s identity card when ordering.
There are no separate payment cards available for Exhibitors, so everyone will take care of the payment as they see fit. During the exhibition you can ask the service provider of your choice for the possibility of invoicing.
Customer invitations
Exhibitors may order customer invitations in advance at the price of 10 euros per invitation (valid VAT is added to the price). NOTE! The order/sale of customer invitations for the 2025 exhibition will be opened later.
Customer invitations are ready-to-use as such and can be forwarded by e.g. e-mail. The exhibitor can also print the invitations they ordered in paper form if they wish. NOTE! Make sure that the printout is such that the invitation’s QR code and control number series are visible and readable by inspection devices.
For invitations printed by the Organizer, a printing and delivery fee is added, which is €1/invite (valid value added tax is added to the price). The customer invitations will be invoiced after the exhibition based on actual use.
Electricity work, open fire, and smoking
An electrician appointed by Helsingfors Segelklubb HSK ry is responsible for the electrical work, electrical connections, and electricity supply in the Exhibition area; Exhibitors must not have their own electrical contractors and making own electrical connections in the area is strictly prohibited.
Under no circumstances may the Exhibitors themselves modify the electrical installations / wirings made by the electrician in the exhibition area. If the Exhibitor makes or allows any third party to make changes to the installations, the Organiser may, at its discretion, request the official electrician of the exhibition to immediately cut off the electricity supply to that Exhibitor.
The Exhibitor is solely responsible of all misuse. The use of portable generators in exhibition stands to generate electricity is prohibited. Exhibition stands must not have electric or gas heating. Making an open fire in the exhibition area is prohibited. Smoking is not allowed in the exhibition area.
Security, First Aid, and Insurance
The Organiser shall provide a security service for the exhibition area and maintain general order in the area. However, the Organiser shall not be liable for any damage caused to the boats, products, structures or other materials of the Exhibitor or loss thereof.
Exhibitors must immediately notify the Organiser of any suspicious and / or possible criminal activity as well as suspicious packages or the loss, theft or damage of objects or property Each Exhibitor shall ensure that their own conduct does not endanger themselves or others and shall take care of their own and others’ safety, in particular during the construction and dismantling of the stands. 2024 Service provider responsible for the First Aid of the Exhibition will be confirmed later.
The emergency ambulance is located next to the Exhibition office near the Exhibition entry gates and in addition an emergency foot patrol covers the Exhibition area. If personal injury or equipment damage occurs in the exhibition area, the Organiser must be notified immediately. Call the emergency number 112 when you encounter an emergency or need urgent emergency assistance on the area, or when you know or suspect that life, health, property, or the environment are threatened or in danger.
The Organiser’s liability insurance shall compensate any damage caused to third parties by the Organiser’s staff or equipment. However, the Organiser’s liability insurance will not compensate any damage suffered by the Exhibitors. The Exhibitors shall acquire any insurance coverage deemed necessary on their own accord.
Exhibition safety
A rescue and first aid plan suitable for the outdoor event has been drawn up for the Exhibition in cooperation with the authorities. The plans are on display in the Exhibition Office. The Organiser shall ensure that the general entrances and exits of the exhibition are easily accessible and meet at least the requirements of the rescue plan. The exhibitor must keep the fairways in accordance with the rescue plan free for his own exhibition stand. The Organiser has the right to inspect the exhibition area and sections as well as to prescribe any changes it deems necessary and to remove any obstacles it deems dangerous or harmful. During the Exhibition, the Organiser monitors the weather conditions and their changes sensory and by following weather reports / forecasts and warnings. In the event of possible severe weather or other extreme weather conditions, an emergency mode is entered if necessary. In an emergency / emergency, all persons in the area must follow the prompts, instructions and instructions of the Organiser, the stewards, and other authorities. The Organiser is prepared to guide people e.g., megaphones and berth sound equipment. In the event of an evacuation, the exhibition stewards and other staff will instruct the audience to leave the danger using the nearest escape routes. The Organiser has the discretion to close the exhibition area at any time during the exhibition opening hours to ensure safety.
PIERS AND BOATS Piers must have unobstructed access and be kept free of obstacles to the movement of people on the platforms. The export of prams to the piers is prohibited. The stroller is left in storage in the pram park during the pier visits. Where necessary, law enforcement officers shall restrict simultaneous public access to docks to guarantee the carrying capacity of docks. Access to boats must always be safe. Visitors must be instructed in the correct way to board the boat and, if necessary, be assisted in boarding the boat. Exhibitors are responsible for the health and safety of all their guests and their own staff when they are in and around the boats in the dock area. Particular attention should be paid if the boat is to be navigated along a wire. Fire-fighting equipment must always be readily available on boats. In case of emergency, exhibition boats are also used as exit routes, if necessary. Exhibitors may not, without the prior permission of the Organiser, grow or place any heavy exhibition material in the exhibition stand with additional structures, extensions / reception areas (so-called Hospitality decking). If the Exhibitor has a viewing platform built around the boats on the land section, it must be sturdy and mounted on a level surface. Any platform / platform railings must be attached with special care. Exhibitors are responsible for the safe use of the platforms / platforms and stairs they use. Visitors must be instructed in the correct way to enter the platform / platform and, if necessary, be assisted in accessing the platform / platform. Individual Movable Ladders, Steps and / or Stairs are prohibited for safety reasons.
LIFE JACKET Life jackets will be borrowed from the life jacket tent by Helsingfors Segelklubb HSK ry for the children coming to the exhibition area and the test run during the exhibition visit. The location of the life jacket tent is marked on the exhibition area map. The exhibitor will ensure that the boat has the required amount of rescue vests for the adults taking part in the test run and, if necessary, also instruct them in the proper wearing of the vests. All persons participating in the test drive must wear appropriate personal life jackets, regardless of the size of the boat.
TENT STANDS The fabric used in the tent compartments is a non-flammable material and the tent compartments are firmly attached to their base by the tent supplier in accordance with the manufacturer’s instructions with concrete weights. The Exhibitor must not make any changes to the tent structures or anchor / support other structures in the tent structures. In extreme weather conditions, the use of the tents will be suspended, and people will be directed by the Organiser away from the vicinity of the tents and, if necessary, from the exhibition area using the nearest exit route.
Market surveillance at the show
The Finnish Transport and Communications Agency (Traficom) will be conducting random spot checks on displayed craft, products, and equipment during boat show.
The Exhibitor shall prepare for a possible spot check by including documentation of the boats, products, and equipment; when a boat, product or equipment covered by the Recreational Craft Directive 2013/53 / EU is marketed or sold, they shall bear the documents and markings in accordance with the Recreational Craft Act 1712/2015:
1) the declaration of conformity and the accompanying
2) standard list in Finnish and Swedish
3) owner ‘s manual in Finnish and Swedish; and
4) CE marking If the displayed boat does not have the CE mark, a notice must be placed in a visible place on the boat.
If the displayed equipment does not bear the CE marking, a notice must be placed in a visible place in connection with the equipment. If other raised products covered by the Recreational Craft Directive do not meet the requirements of the Recreational Craft Directive, they must be prominently displayed with the product. All the above-mentioned notice forms can be found in the Exhibitor’s database in when signing in at https://ilmoittaudu.uiva.fi/ . Each exhibitor will print the number of forms they need.
Retail sales
Boating equipment and accessories may be retailed at the exhibition.